Gift Shop Assistant

SUMMARY

The Gift Shop Assistant is responsible for supporting the procedures on a part-time basis.

The Diocese of Orlando four core values lay the foundation for the work performed by its employees.

  1. Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living
  2. Respect: Affirming each person’s God-given dignity and uniqueness.
  3. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.
  4. Commitment: Individually and collectively, we are steadfast to the team and its purpose.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

  • Opens the Gift Shop.
  • Welcomes customers and volunteers.
  • Cleans and organizes shelves.
  • Removes trash by emptying trash containers.
  • Maintains a clean floor.
  • Logs into the system and completes the register total form with a volunteer/employee present.
  • Runs the cash register (as needed).
  • Completes the register total form confirming the cash in the register.
  • Prints the day end report, counts cash, reconciles the day’s sales using the register total form. 
  • Uses the tamper evident cash bag to deposit the sales proceeds (cash/check/credit card) and the register total form.
  • Follow the closing procedures.
  • Assists with the inventory system to include ordering, merchandising, receiving, pricing and storage.

Requirements

QUALIFICATIONS

To perform this job successfully, and individual must be able to perform each essential duty satisfactorily and possess a heighted sense of confidentiality and a strong sense of respect for the Roman Catholic Church. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CATHOLIC FAITH

Requires an appreciation and respect for the Catholic Church and its teachings. Employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the church. Their public behavior must not violate the faith, morals, or laws of the Church or the polices of the Diocese.

EDUCATION AND EXPERIENCE

Associate’s Degree required in business management or equivalent.

Minimum of two years’ experience in retail sales.

Maintain a positive attitude and focus on customer satisfaction.

Basic mathematical abilities, including the ability to add, subtract, divide, multiply, and tabulate figures.

SKILLS AND ABILITIES

Excellent interpersonal and organizational skills characterized by an ability to effectively interact with the general public in a highly dynamic environment.

Knowledge of principles and processes for providing excellent customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Strong teamwork skills.

Meticulous, showing extreme care with minute details.

Extremely positive, joyful, friendly, and loving personality.

LANGUAGE/COMMUNICATION SKILLS

The ability to communicate, listen to and understand information and ideas presented through spoken words and sentences. The ability to read and understand information and ideas presented in writing and maps. Good verbal communication skills and excellent active listening skills. Strong English language skills in both spoken and written word.

PHYSICAL REQUIREMENTS

This position frequently requires moving stock, stocking shelves, and keeping the store in customer-ready condition.

This position also requires the ability to:

  • Process information and merchandise through computer system and POS register system.
  • Freely access all areas of the store including selling floor, stock area, and register area.
  • Operate and use all equipment necessary to run the store.
  • Climb ladders.
  • Move or handle merchandise throughout the store generally weighing 0-50 pounds.
  • Work varied hours/days to oversee store operations.

Food Pantry Administrative Assistant

SUMMARY

The Food Pantry Administrative Assistant is responsible for the coordination of volunteers for the Food Pantry Ministry at Saint Vincent de Paul Catholic Church. In this capacity, the position is responsible for coordinating new volunteers, maintaining communications with existing volunteers, and coordinating activities and scheduling volunteers for all Pantry Coordination Teams. This person will also be responsible for administrative activities and tasks related to the success of the Food Pantry operations. Strong computer skills are necessary for this position.

The Diocese of Orlando four core values lay the foundation for the work performed by its employees.

  1. Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living
  2. Respect: Affirming each person’s God-given dignity and uniqueness.
  3. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.
  4. Commitment: Individually and collectively, we are steadfast to the team and its purpose.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

  • Establishes and maintains good working relationships and effective communications with all existing volunteers.
  • Schedules volunteers and teams.
  • Processes and trains new volunteers.
  • Orders food for distribution and provides set-up information for distribution.
  • Creates and maintains pantry calendar.
  • Coordinates with volunteers to organize and develop schedules for the Food Pantry.
  • Assist setting up workstations for each Open Pantry Day.
  • Closes work stations and collects paperwork after each Open Pantry Day.
  • Maintains client records.
  • Maintains a filing system for pantry records.
  • Processes donations of food, cash, and other items.
  • Receives telephone calls and answers inquiries in a prompt manner.
  • Compiles food pantry statistics and prepares reports.
  • Works with and oversees the work of Pantry teams, monitoring team compliance with Pantry Standard Operating Procedures and retrains volunteers, as necessary.
  • Knowledgeable of all organizational structures, policies, procedures, and forms that allow the Pantry teams, leaders, and volunteers to fulfill their responsibilities.
  • Knowledgeable regarding Food Pantry operations and would be able to step in and perform any Food Pantry duty; would be able to substitute for the Leader of any Pantry Team.
  • Ensures all Diocesan, Parish, USDA, and other regulations are followed.
  • Performs other duties as directed.

Requirements

QUALIFICATIONS

To perform this job successfully, and individual must be able to perform each essential duty satisfactorily and possess a heighted sense of confidentiality and a strong sense of respect for the Roman Catholic Church. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CATHOLIC FAITH

Requires an appreciation and respect for the Catholic Church and its teachings. Employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the church. Their public behavior must not violate the faith, morals, or laws of the Church or the polices of the Diocese.

EDUCATION AND EXPERIENCE

  • Associates degree preferred, proficiency in Microsoft Word, Outlook, and Excel. Basic mathematical abilities, including the ability to add, subtract, divide, multiply and tabulate.

SKILLS AND ABILITIES

  • Excellent interpersonal and organizational skills characterized by an ability to effectively interact with the general public in a highly dynamic environment.
  • Excellent computer skills including use of Microsoft Excel, Outlook, and Word. Must also be comfortable with database entry related to use of client / case management applications and volunteer scheduling applications. 
  • Excellent oral/written communication skills with an ability to read and analyze routine correspondence and compose appropriate responses.
  • Excellent analytical skills with an ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Excellent organization skills and time management skills.
  • Strong teamwork skills.
  • Meticulous, showing extreme care with minute details.
  • Extremely positive, joyful, friendly, and loving personality.

WORKING CONDITIONS

Must be able to work flexible hours to complete various tasks when required. Must be willing to work in conditions of repeated stress and function well under pressure.

PHYSICAL REQUIREMENTS

The ability to sit and stand for long periods of time. Must be able to reach, grasp, feel, and see up close and from afar. Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation. Must be able to communicate verbally and in written form. Must be able to climb a ladder and lift up to 40 pounds.

Faith Formation Assistant | Part Time

SUMMARY

The Faith Formation Administrative Assistant enhances the effectiveness of the parish Faith Formation team by coordinating and providing professional administrative support and clerical services; supports the Director of Faith Formation and parish staff in a variety of ways in providing for the faith formation of youth and adults of the parish. 

The Diocese of Orlando four core values lay the foundation for the work performed by employees:

  1. Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living
  2. Respect: Affirming each person’s God-given dignity and uniqueness.
  3. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.
  4. Commitment: Individually and collectively, we are steadfast to the team and its purpose.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

  • Serves visitors by greeting, welcoming, and directing them.
  • Provides receptionist services for the Faith Formation office including the recording of clear and accurate messages, the handling routine questions about policies, events, etc.
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics whether by scan, fax, or e-mail.
  • Fulfills administrative duties for the Faith Formation team to include preparing and sending correspondence, filing, scheduling, creating, and updating forms, updating bulletin boards, counting and tracking monies that come in from parents, students, and staff; prepares weekly deposit and submits to Finance Office. 
  • Creates and maintains a variety of permanent records to include rosters, letters, financial records, and registrations; gathers all required information for those preparing for Sacraments such as baptismal certificates.
  • Coordinates, sets-up, and assists with administrative needs for meetings, conferences, liturgical celebrations, and other events as needed.
  • Prepares reports by collecting information and data.
  • Maintains catechist contacts, files, and documents.
  • Maintains database of families and students enrolled in programming; completes registrations; updates records for families; prepares reports as needed or requested; updates records with Sacramental Dates; assists in the registration of families for formation programs annually.
  • Attends required meetings and gatherings, taking meeting minutes and offers assistance as needed.
  • Orders faith formation related office and catechist materials. 
  • Maintains supplies and resources for faith formation in an organized manner. 
  • Maintains confidentiality in all areas of responsibility as required.
  • Contributes to team effort by accomplishing related results as needed.

Requirements

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CATHOLIC FAITH

Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.

EDUCATION and/or EXPERIENCE

Bachelor’s Degree preferred; minimum of 6 years at the Administrative Assistant level; and/or 3 years as an office supervisor or office manager. Must have experience in technology-based office management and office support.  

OTHER SKILLS and ABILITIES

  • A high level of organizational and interpersonal skill is required. 
  • Ability to apply basic mathematical concepts such as adding, dividing, and multiplying.
  • Ability to read and analyze routine correspondence and compose appropriate responses. Must have excellent command of the English language. Ability to record and compose minutes. Ability to respond to common inquiries from diocesan entities, parishioners, or members of the business community. Confidentiality is essential.
  • Requires proven multi-tasking capabilities. 
  • Ability to effectively prioritize tasks and time demands. 
  • Proficient in Microsoft Word and PowerPoint; working knowledge of Excel and Outlook. 
  • Requires excellent writing skills.  
  • Must possess a heightened sense of confidentiality and a strong sense of respect for and knowledge of the Roman Catholic Church. Must be able to work well with various personalities within the Catholic Church.

WORKING CONDITIONS

The working hours of this position are not limited to an 8-hour day. This person will need to be available in the evening and weekends, as needed. Must be willing to work in conditions of stress and function well under pressure. 

PHYSICAL REQUIREMENTS

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. The ability to sit and stand for long periods of time. Must be able to reach, grasp, feel, and see up close and from afar. Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation. Must be able to communicate verbally and in written form.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Requirements are representative of the minimum level of knowledge, skills, and ability.