Description
The Custodian maintains building by providing custodial and housekeeping services within the established procedures and policies of the parish.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Maintains building interiors by dusting and polishing furniture, equipment, mirrors and fixtures; washing windows, counters, walls and woodwork.

Maintains floors by sweeping, mopping, scrubbing floors, vacuuming, and cleaning carpeting.

Cleans and resupplies restrooms.

Performs general cleaning and disinfecting using approved solvents and appropriate tools.

Removes trash by emptying trash containers; transports materials to disposal area; recycles materials.

Services and/or reports mechanical malfunctions.

Maintains baptismal font.

Performs seasonal work surrounding special meetings and events.

Assists with preparation and service of coffee and refreshments on weekends; follows up with cleaning.

Is aware of, reports, and removes possible safety hazards.

Cleans classrooms, hallways, washrooms, lavatories, rooms, drinking fountains, offices, cafeteria, gym, entrances, etc., on a daily basis.

Inspects and cleans walls for graffiti and markings, if necessary.

Performs light maintenance as directed.

Checks outside buildings for damage, litter and /or conditions or general deterioration.

Assists grounds persons on an “as needed” basis.

Performs scheduled monthly, semiannual, or annual janitorial duties, i.e., floor waxing, painting, window washing, carpet cleaning, etc., as directed in accordance with parish maintenance schedule.

Provides set-up and cleaning of facilities for evening or weekend activities as on an “as needed” basis.

Cleans the rectory by dusting, sweeping, mopping, waxing and vacuuming. Develops cleaning schedule to assure house is maintained in an orderly manner.

Maintains “customer” confidence and protects operations by keeping information confidential.

Contributes to team effort by accomplishing related results as needed.

Continually monitors timeliness to achieve timely completion of all jobs.

Performs other duties as requested and needed.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CATHOLIC FAITH

Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.

EDUCATION AND EXPERIENCE

High School Diploma or equivalent required. Must possess necessary janitorial skills, the ability to perform outlined task with minimum supervision, be self-motivated and have some general knowledge of janitorial supplies and their applications. Have the ability to maintain confidentiality in all matters. Must successfully pass Diocesan background screening and Safe Environment Training.

SKILLS AND ABILITIES REQUIRED

· Ability to follow oral and written directions.

· Ability to communicate in both oral and written form.

· Ability to maintain cooperative working relationships, demonstrates sensitivity, and respect a diverse population.

· Ability to properly schedule, prioritizes, and completes tasks within allocated time.

· Requires knowledge of the proper use and disposal of hazardous materials, safe handling techniques, and use of proper safety equipment as outlined by OSHA.

REASONING ABILITY

Individual must have the ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists and the ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. They are as follows: Balancing, carrying, climbing, kneeling, lifting, pulling, sitting, standing, reaching, crawling, stooping, bending, and walking. The employee is required to lift up to 25 pounds and climb step-stools or ladders.

Description

The IT & Audio-Visual Technician for the church manages the video camera & sound system in the church to insure that it broadcasted on our platforms and inside the sanctuary correctly, manages and updates the YouTube Mass schedule, coordinates with the Communication Coordinator to insure all aspects of our information & marketing items flawlessly presented at Mass and Events, coordinates and maintains all AV & IT equipment. Responsible for IT support to entire staff working with our IT outsource team.

Requirements

• Understanding how to operate the video camera controller system
• Understanding the video projection system and input control board
• Understanding the audio controller board and how to maintain the balance of sound effectively
• Understanding broadcasting & livestreaming on multiple outlets such as YouTube, FaceBook, and others.
• Understanding the Catholic Mass, the various parts of the Mass and how the Mass flows so as to know where to position camera shots.
• Understand how to interlace video and power point presentations both in the church’s video monitors and on our streaming platforms.
• Ability to work most weekends; Saturday from 2:30pm to 8pm; Sunday from 6am to 7pm with a break from 2:30pm until 6:30pm. During the week, a schedule will be set according to the needs of the parish.
• Experience working with MS Word, MS Excel, MS PowerPoint, YouTube, ProPresenter, OBS, and others.
• Ability to sit and stand for long periods of time
• Ability to communicate with clergy and staff effectively.
• Ability to adapt to changes as they are presented.
• IT Infrastructure & Support including:
• Endpoint management: Deploy, configure, and maintain company desktops, laptops (Mac/PC), mobile devices, and peripherals.
  • Network Admin: Monitor office Wi-Fi and LAN connectivity to ensure high-speed stability for data-heavy AV streaming.
  • Security: Manage user permissions, SSO integrations, and ensure all hardware meets diocesan cybersecurity standards in cooperation with our IT outsource provider.
• Perform other assignments and duties as presented.

SUMMARY

The parish Accounting Specialist maintains records of financial transactions, provides accounting services for the parish, and serves as the liaison with the Diocesan Shared Accounting Services (DSAS). The parish Accounting Specialist is required to exercise independent judgment and initiative in analyzing and providing recommendations regarding financial matters. Areas of assignment include, but are not necessarily limited to, accounts receivable, payables, bank reconciliation, budgeting, purchasing, financial reporting and analysis, and other related functions. The Accounting Specialist reports to the Director of Operations.

The Diocese of Orlando four core values lay the foundation for the work performed by its employees.

1. Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living
2. Respect: Affirming each person’s God-given dignity and uniqueness.
3. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.
4. Commitment: Individually and collectively, we are steadfast to the team and its purpose.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Financial Responsibilities

• Develops and maintains system to account for financial transactions by establishing a chart of accounts, working with Diocesan Shared Accounting Services (DSAS), following diocesan bookkeeping policies and procedures.
• Maintains subsidiary accounts by verifying, allocating, and preparing transactions for DSAS posting.
• Balances subsidiary accounts by reconciling entries.
• Reviews the Diocesan prepared general ledger for accuracy.
• Reviews the weekly DSAS package to ensure all transactions have been properly processed and recorded. Prepares the weekly packet in the absence of the Accounting Assistant.
• Balances general ledger by preparing a trial balance; reconciling entries.
• Assists the Director of Operations in ensuring all employee timecards are accurate and approved by supervisors; submitting payroll package to payroll office in a timely manner; working with payroll office in preparing payroll, associated taxes and reports; distributes checks.
• Prepares bi-weekly, quarterly and annual payroll reconciliations.
• Verifies accuracy of information in Paylocity, W-2’s and 1099’s.
• Prepares monthly, quarterly, and year-end finance statements and other reports for parish and Diocese, along with explanations of monthly fluctuations and variances to budget in a timely manner.
• Reports to the Director of Operations regarding the finances of parish.
• Prepares, administers, and reviews the budget process in collaboration with the Pastor, Director of Operations, and Finance Committee.
• Liaison for parish with the Diocesan Shared Accounting Services (DSAS). Duties include:
  • Reviews codes and AP;
  • Reviews and approves cash collections transactions; and
  • Reviews monthly and periodic reporting with DSAS Staff.

Human Resources Responsibilities

• Assists Director of Operations with enrollment of employees in Diocesan benefit plans per direction of the Diocesan Human Resources Office including insurances, annual enrollment, retirement, and 403(b); provides on-going information and documentation to employees.
• Assists Director of Operations with new and terminating employee questions and paperwork.
• Assists Director of Operations with employment actions in the HRIS system; ensures documentation is accurate and sufficient; maintains accurate employment and pay records within the HRIS system.
• Assists Director of Operations by responding to employee payroll inquiries.
• Supervises the Accounting Assistant/purchasing.
• Professionally communicates and interacts with staff members, management team, finance committee, and Diocesan officials.
• Provides day-to-day guidance and oversight of subordinates; actively works to promote and recognize performance.
• Hires, trains, supervises, motivates, and develops accounting assistant; manages schedule and workflow.

Additional Responsibilities

• Attends Diocesan required meetings and workshops.
• Assists Director of Operations with coordination of parish property and liability insurance, worker’s compensation, in collaboration with Diocesan Risk Manager.
• Complies with Federal, State, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed action.
• Prepares, tabulates, and analyzes regular or on-demand reports; compiles or monitors various administrative and statistical data; performs research as needed; makes applicable calculations; analyzes data and identifies trends; prepares or generates reports; and maintains records.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing professional networks; participating in professional societies.
• Performs moderately complex work under limited supervision and maintains professional discretion in processing matters of a sensitive or confidential nature from both a legal and ethical perspective.
• Performs additional projects as required by the Director of Operations.

Requirements

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CATHOLIC FAITH

Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.

EDUCATION and/or EXPERIENCE

• Bachelor’s degree in a business-related field, finance and/or accounting required; CPA preferred.
• Demonstrated technical ability in accounting or finance with five (5) or more years of professional experience in positions of increasing responsibility.
• Thorough knowledge of accounting principles and financial reporting methodologies.
• Working knowledge of budgeting principles and practices (including use of spreadsheet software), general ledger and reconciliation practices.
• Working knowledge of Microsoft Word and Excel. Experience with PDS, QuickBooks software, Paylocity preferred.

OTHER SKILLS and ABILITIES

• Excellent interpersonal and organizational skills.
• Excellent oral/written communication skills with the ability to communicate effectively and work collaboratively with the Director of Operations.
• Excellent analytical skills with an ability to define problems, collect data, establish facts, and draw valid conclusions.
• Knowledge of and respect for the Catholic Church, its teaching, and mission required.

WORKING CONDITIONS

This person may need to be available in the evening and weekends, as needed. Must be willing to work in conditions of stress and function well under pressure.

PHYSICAL REQUIREMENTS

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (15 pounds). Tasks may involve extended periods of time at a keyboard or workstation performing repetitive motions of the fingers, hands, wrists and arms. Requires the ability to read/see up close and at a distance. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Requirements are representative of the minimum level of knowledge, skills, and ability.